Privacy Policy

Welcome to Receipt Pro ("we", "us", "our"). We are committed to protecting your privacy and handling your personal data transparently and securely. This Privacy Policy explains how we collect, use, disclose, and safeguard your information when you visit our website (your website URL) and use our services (collectively, the "Services").

Please read this policy carefully. By using our Services, you agree to the collection and use of information in accordanceance with this policy. If you do not agree with the terms of this privacy policy, please do not access the site or use our Services.

We collect personal information that you voluntarily provide to us when you register on the Services, express an interest in obtaining information about us or our products and services, when you participate in activities on the Services, or otherwise when you contact us. We also collect certain information automatically when you visit, use, or navigate the Services.

Information You Provide to Us:

• Identity and Contact Data: Includes your first name, last name, email address, username, or similar identifier. We collect this when you create an account or contact us.
• Receipt Data: Includes details you enter to generate receipts, such as item names, quantities, prices, company names, addresses, and logos. This data is essential for the core functionality of our service.
• Communications: Includes information you provide when you contact customer support or communicate with us via email or other channels.

Information We Collect Automatically:

• Technical Data: Includes your Internet Protocol (IP) address, browser type and version, time zone setting, browser plug-in types and versions, operating system and platform, and other technology on the devices you use to access the Services. This helps us optimize compatibility and troubleshoot issues.
• Usage Data: Includes information about how you use our website, products, and services, such as the pages you visit, the features you use, the time spent on pages, and error logs. This helps us understand user behavior and improve the Services.

We do not collect any sensitive personal data (e.g., race, ethnicity, religious beliefs, health data, genetic data, biometric data, sexual orientation).

We use personal information collected via our Services for a variety of business purposes described below. We process your personal information for these purposes in reliance on our legitimate business interests, in order to enter into or perform a contract with you, with your consent, and/or for compliance with our legal obligations.

• To Provide and Manage Services: To create and manage your account, generate receipts based on your input, provide customer support, and operate our website.
• To Improve Our Services: To understand how users interact with our Services, identify areas for improvement, develop new features, and personalize your experience.
• To Communicate With You: To respond to your inquiries, send service-related announcements (e.g., account verification, maintenance notices), and provide information you request.
• For Security and Fraud Prevention: To protect our Services, prevent fraudulent activity, enforce our terms, and comply with legal requirements.
• For Business Analysis: To analyze usage trends, measure the effectiveness of our features, and inform business decisions. This analysis typically uses aggregated and anonymized data.

We specifically use the Receipt Data you provide solely for the purpose of generating the receipts you request. We do not use this data for advertising, profiling, or any other purpose unrelated to the core service functionality.

We do not sell, trade, or rent your personal information to third parties. We may share your information in the following limited circumstances:

• With Service Providers: We may share data with third-party vendors, service providers, contractors, or agents who perform services for us or on our behalf and require access to such information to do that work (e.g., hosting providers, analytics providers, customer support tools). These providers are obligated to protect your data and use it only for the purposes we specify.
• For Legal Reasons: We may disclose your information where we are legally required to do so in order to comply with applicable law, governmental requests, a judicial proceeding, court order, or legal process, such as in response to a court order or a subpoena.
• To Protect Rights and Safety: We may disclose information where we believe it is necessary to investigate, prevent, or take action regarding potential violations of our policies, suspected fraud, situations involving potential threats to the safety of any person, or as evidence in litigation in which we are involved.
• Business Transfers: We may share or transfer your information in connection with, or during negotiations of, any merger, sale of company assets, financing, or acquisition of all or a portion of our business to another company.

We implement comprehensive technical and organizational security measures designed to protect the security of any personal information we process. This includes:

• Encryption: Using industry-standard encryption protocols (like TLS/SSL) to protect data during transmission over the internet and encrypting sensitive data at rest in our databases.
• Access Controls: Limiting access to your personal data to employees, agents, contractors, and other third parties who have a legitimate business need to know. They are subject to confidentiality obligations.
• Regular Security Reviews: Periodically reviewing our information collection, storage, and processing practices, including physical security measures, to guard against unauthorized access.
• Secure Infrastructure: Utilizing reputable hosting providers with robust security practices.

However, despite our safeguards and efforts to secure your information, no electronic transmission over the Internet or information storage technology can be guaranteed to be 100% secure. While we strive to use commercially acceptable means to protect your personal information, we cannot guarantee its absolute security. We encourage you to use strong passwords and secure networks when accessing our Services.

We will only retain your personal data for as long as reasonably necessary to fulfill the purposes we collected it for, including for the purposes of satisfying any legal, regulatory, tax, accounting, or reporting requirements.

To determine the appropriate retention period for personal data, we consider the amount, nature, and sensitivity of the personal data, the potential risk of harm from unauthorized use or disclosure, the purposes for which we process it, and whether we can achieve those purposes through other means, along with applicable legal requirements.

Typically, account information is retained as long as your account is active. Receipt data may be stored temporarily to allow for generation and potential re-access but is subject to periodic deletion cycles. Usage and technical data may be retained for longer periods in an aggregated or anonymized form for analytical purposes.

When we no longer need your personal data, we will securely delete or anonymize it.

Depending on your location, you may have certain rights under applicable data protection laws regarding your personal data. These may include the right to:

• Request Access: Obtain a copy of the personal data we hold about you.
• Request Correction: Ask us to correct inaccurate or incomplete personal data.
• Request Erasure ('Right to be Forgotten'): Ask us to delete your personal data where there is no compelling reason for us to keep processing it.
• Object to Processing: Object to the processing of your personal data where we are relying on a legitimate interest (or those of a third party) and there is something about your particular situation which makes you want to object to processing on this ground.
• Request Restriction of Processing: Ask us to suspend the processing of your personal data in certain scenarios (e.g., if you want us to establish its accuracy or the reason for processing it).
• Request Data Portability: Request the transfer of your personal data to you or to a third party in a structured, commonly used, machine-readable format.
• Withdraw Consent: Withdraw your consent at any time where we are relying on consent to process your personal data.

To exercise any of these rights, please contact us using the details provided in the "Contact Us" section below. We may need to request specific information from you to help us confirm your identity and ensure your right to access your personal data (or to exercise any of your other rights).

We may use cookies and similar tracking technologies (like web beacons and pixels) to access or store information. Cookies are small data files stored on your device that help us improve our Services and your experience, see which areas and features of our Services are popular, and count visits.

We use essential cookies for basic website functionality (like remembering login status) and potentially analytics cookies (like Google Analytics) to understand usage patterns, which helps us improve the site. You can usually set your browser to remove or reject browser cookies. Please note that if you choose to remove or reject cookies, this could affect the availability and functionality of our Services.

Our specific cookie usage may change over time; detailed information about the cookies currently in use can often be found using browser developer tools.

Our Services may contain links to other websites or services that are not operated by us. If you click on a third-party link, you will be directed to that third party's site. We strongly advise you to review the Privacy Policy of every site you visit.

We have no control over and assume no responsibility for the content, privacy policies, or practices of any third-party sites or services.

Our Services are not intended for use by children under the age of 13 (or a higher age threshold where applicable law requires). We do not knowingly collect personal information from children under this age. If we become aware that we have collected personal information from a child without verification of parental consent, we take steps to remove that information from our servers.

We may update this Privacy Policy from time to time. The updated version will be indicated by an updated "Last updated" date and the updated version will be effective as soon as it is accessible.

We encourage you to review this privacy policy frequently to be informed of how we are protecting your information. If we make material changes to this policy, we may notify you either by prominently posting a notice of such changes or by directly sending you a notification.

If you have any questions or comments about this policy, the ways in which we collect and use your information, your choices and rights regarding such use, or wish to exercise your rights under applicable law, please do not hesitate to contact us using the methods below: